Volunteers Needed!

Neenah Soccer Club relies heavily on volunteers to keep programs affordable. All recreational, academy and classic program families are required to volunteer for two hours per player prior to the end of each soccer season (July 31). Classic and Acadamy families are required to volunteer their hours during the Scheels Flatgrass Showdown tournament. 

Upon fulfilling your required volunteer hours, Neenah Soccer Club will reimburse $50/player ($100 family maximum) that was paid during registration. Thank you for your understanding, and for your work and your time, and for being a part of what makes our club so great!

Neenah Soccer Club also recently introduced a benefit structure for those who choose to donate their time and energy to the club in the form of serving on the Board or Committees. Please see below for additional information. 

Volunteer Buyout Information

When you register your player for the Academy, Classic or Spring Recreational programs, you will be charge a $50 per player fee ($100 maximum per family). Note: If you are registering more than two players, please contact Mandy Fleege.  

Throughout the year, you will be offered a number of different opportunities to volunteer and serve your required two hours to earn back your buyout fee. Classic and Academy families are required to fulfill their hours at the annual Scheels Flatgrass Showdown in May. Communication about all opportunities will be sent via email, as well as posted on our NSC website and social media pages. Please keep your eyes peeled, as volunteer spots fill up quickly! If you have questions or concerns, please contact Erin Johnson, Volunteer Coordinator. 

Please refer to the Volunteer guidelines below to help answer your questions on our buyout program. Also, you may reference our volunterer policies which can be found under Club Info - Policies / By-laws. 

If volunteer hours are not fulfilled by the end of the season (July 31st), the pre-paid buy-out fee(s) will go toward the NSC Scholarship program. There will be no exceptions to this policy.

Volunteer Fee Reimbursement

If you registered via Demosphere, please allow 1 week after you have fulfilled your volunteer requirement  and you will receive your buyout via the method you paid for your registration. 

Unpaid/Unclaimed Buyout Fees
Parents who volunteer may elect to donate their money to Neenah Soccer Club. Upon request, a tax deductible receipt will be given to these parents. Records will be kept of who did/did not collect their buyout.

Volunteer Guidelines

Volunteer 101

2021/22 Season

How can I earn my $50 buyout fee? 

Classic or Rec Coach: Leads the team in practice activities, manages the team during the games, and helps players to stay focused during the games/practice. Coaches will be paid out once the season is over and it has been verified that the coach was there for 75% of the season.

Classic or Rec Assistant Coach: Helps the head coach during practice activities, during the games, and helps players stay focused during games/practices.  Coaches will be paid out once the season is over and it has been verified that the coach was there for 75% of the season.

Team Manager – CLASSIC SOCCER ONLY: Helps head coach with tournament registration, communications and manages the team’s finances.

Equipment Distribution Helper: Assists Equipment Director with organizing and distributing the equipment (balls, cones, pinnies, etc.)  Helps with the collection of equipment at the end of the season. Also, assists with organizing the shed and taking an inventory of club supplies.

Field Maintenance Helper: Assists with set-up of fields in the spring/tear-down in the fall.  Stripes the fields throughout the season.

Activities Director: Assists with coordination and implementation of activities and fundraising efforts.

Sponsorship Helper: Assists sponsorship directors with coordination of Flatgrass Fields and Tournament and Program sponsors.  Assists the sponsorship directors with finding sponsors for our Recreational Soccer Teams.

Copia Cup: Tournament held in the Fall with a variety of opportunities to sign up for. 

Flatgrass Tournament: Variety of opportunities to sign up for. Classic and Academy families are required to put in their 2 hours at this tournament. 

 

Question and Answer: 

Does “helping” my rec coach if he or she is not able to be there for a game or practice count towards my volunteer hours?  NO, this will not. If a coach cannot complete their season and you are stepping in to coach and the club has been notified, then this will count. Simply helping a coach fill in for a game or a practice will not count towards your volunteer hours. 

Are there Rec Team parents? This was something in the past. NO, there will no longer be team parents for Rec soccer. This is no longer offered as a volunteer option as we have plenty of coaches and now master coaches on the field that can assist. 

How can I find out about volunteer opportunities? When there is a need, an email will be sent out to all members notifying you of the volunteer opportunity with a link to sign up for that volunteer opportunity at Signup.com.  When larger opportunites are available such as Copia Cup or Flatgrass, there will be Facebook posts as well. 

The sign up is full, now what? Sign ups fill up fast, we have over a 1,000 members, keep watching your email, and check the sign up often. People do cancel their spots last minute, sometimes we catch them and send reminders, sometimes we are not able to. Asking the volunteer coordinator to send you an email when there is a opening or volunteer need is not possible. Please watch your emails. 

I put in my 2 hours, when will I get my buyout? Please allow at least 1 week after the event to be refunded. New this year! We are all on Demosphere which means, automatic refunds! You will be refunded via the method you paid or the credit card we have on file in demosphere. You will receive an email message letting you know a refund was made and the credit will show up from Neenah Soccer Club.

I would like to donate my volunteer hours to a family may I do that? NO Donating volunteer hours to another family will not fulfill that families required 2 hours of volunteer time.

I volunteered more than the 2 hours needed I want to apply my hours to next year can I do that? While we thank you for helping us as we are a volunteer based run orgaization, you are not allowed to carry over any hours to the next soccer year. If you only need to put in 4 hours in a calendar year and you put in 6 hours, you do not get to carry over 2 hours to the following calendar year. 

Volunteer Positions and Opportunities

Board of Directors: Elected and Voted members of board (these positions are voted on at each Annual General Meeting, generally held in August. Board members are eligible to receive up to a $500 stipend for registration fees for their players in the year following their service to the club. 

Committee Chair/Board Member at-large: Elected or appointed voting members with significant commitment / responsibility: (EG. Flatgrass Director, Webmaster, Other Committee Chairpersons). Committee Chairs are eligible to receive up to a $500 stipend for registration fees for their players in the year following their service to the club. 

Sub-Committee Chairs: Members reporting to BOD or Committee Chair: (EG. Flatgrass Concessions Chair, Flatgrass Marketing/Communications Chair, Volunteer Coordinator, or Fundraising Coordinator.)  Sub-Committee Chairs are nominated by Committee Chair to board for recognition approval. Sub-Committee Chairs are eligible to receive up to $200 reimbursement of registration fees for their players in the year following their service to the club. 

Committee Members: Club members actively part of a committee planning, attending regular meetings during active times with tasks in between (EG. Newsletters, Graphic Arts, Flatgrass Sub-Committees,  Flatgrass Program Coordinator). Committee Members are eligible to receive up to $100 reimbursement of registration fees for their players in the year following their service to the club. 

Additional Opportunities ($50 buyout fee reimbursement)

  • Flatgrass Tournament Support: Support in various areas - traffic, set-up, tear-down, concessions, registration, etc.  This could involve being on the committee, being a coordinator, or a helper.
    • Traffic– Help to maintain the flow of traffic in and out of the facility.
    • Set-Up– Help with set-up of various areas for the event.
    • Tear-Down– Help with the cleanup of various areas for the event.
    • Concessions – Help within the concessions stand, such as running the cash register, drink cart driver, griller or food prep.
    • Registration– Help register teams for the tournament.
    • Fields– Help to set up the fields for the tournament such as moving goal posts or striping the fields.
    • Communications – Help with assembling the flyer/publications for the tournament.
  • Flatgrass Concessions Committee: 2-3 people to supervise concessions during Flatgrass weekend. Instruct volunteers on what to do, make sure all is running smoothly - grilling, serving and checkout; as well as beverage cart, (make sure they are stocked and collect money and record sales after each shift) may require trips to store for additional items throughout weekend.
    • Help with concessions layout, pricing, menu, and inventory of what is in club storage during the weeks prior to the tournament.
    • Week of the tournament: shopping and moving supplies from the shed. Receiving - be at shelter on Friday to meet vendors/deliveries.
  • Coach: Leads the team in practice activities, manages the team during games, and helps players to stay focused during the games/practice.
  • Assistant Coach: Helps the head coach during practice activities, during games, and helps players stay focused during the games/practices.
  • Team Manager – Classic Soccer: Helps head coach with tournament registration, communications and manages the team’s finances.
  • Equipment Distribution Helper: Assist Equipment Director with organizing and distributing the equipment (balls, cones, pinnies, etc.)  Help with the collection of equipment at the end of the season. Also, assist with organizing the shed and taking an inventory of club supplies.
  • Field Maintenance Helper: Assist with set-up of fields in the spring/tear-down in the fall.  Stripe the fields throughout the season.
  • Activities Director: Assist with coordination and implementation of activities and fundraising efforts.
  • Sponsorship Helper: Assist sponsorship directors with coordination of Flatgrass Field, Tournament and Program sponsors.  Assist the sponsorship directors with finding sponsors for our Recreational Soccer Teams.

Opportunities

Volunteer Opportunities