Neenah Soccer Club By-Laws

Updated: October 21, 2018

ARTICLE I
NAME AND OBJECTIVE

The name of this organization shall be the The Paper Valley Soccer Club, Inc. dba Neenah Soccer Club.   The organization is organized exclusively for charitable educational, religious, or scientific purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code, and it shall:  teach, promote, and develop youth soccer, to foster soccer competition and develop interest and enthusiasm in youth team sports.

ARTICLE II
AFFILIATION

The Neenah Soccer Club, herein after referred to as “The Club” is affiliated with the Wisconsin Youth Soccer Association, the United States Youth Soccer Association, the United States Soccer Federation, and the Wisconsin Soccer Association, Inc.


ARTICLE III
THE CORPORATION

The Club shall be operated by its Board of Directors.  The Board shall consist of such numbers and quality of persons as set forth in the by-laws.


ARTICLE IV
MEMBERSHIP

4.1    Membership includes the following:

  • Parents or guardians of players with The Club.
  • Players registered with The Club.
  • Managers, coaches, sponsors, and any other individuals who take an active part in the function of The Club.
  • Executive Members - consisting of officers and directors.
  • Life or Honorary Members - persons of outstanding accomplishments in the field of soccer, as are deemed worthy of this honor by the Executive Members.

4.2    Voting Rights

All members over the age of 18 shall be eligible to vote on all matters coming before the general membership at annual and special meetings.  Members must be present at the meeting to cast a vote.  No proxy votes are allowed.

ARTICLE V
BOARD OF DIRECTORS

5.1    The Board of Directors shall consist of the officers of The Club, the immediate Past President, and directors at-large as approved by the board.

5.2    Candidates for director at-large shall be nominated by a nominating committee appointed by the president.  At-large directors shall be elected at the General Membership Meeting in accordance with the schedules in sections 5.2.1, 5.2.2, and 5.2.3 and shall take office immediately following the General Membership Meeting they were elected at. If a director is unable to fulfill their term, the board of directors may elect a replacement to complete the specified term.  In the event a director is unable to complete their term, the board of directors reserves the right, with majority vote, to seek repayment of any benefits granted during the term. 

5.2.1    At-Large directors elected in even years for a term of 2 years are the Recreation Program Director, Classic Program Director, and Academy Program Director.

5.2.2 At-large directors elected in odd years for a term of 2 years are the Equipment Director, Fields Director, and Tournament Director.

5.2.3 All other at large directors that the club deems necessary shall be elected for 1 year terms.  These positions will be identified prior to the General Membership meeting they will be elected at.  

5.3 At-large directors may be removed from office by majority vote of the executive board.

5.4    Directors and officers unable to attend scheduled board meetings are required to notify The Club president or secretary in advance.  

5.5    Directors and officers of The Club are required to actively participate in club activities.  This may include but is not limited to club tournaments, sponsor events, club events, and meetings.  Being present as a coach for a team during these events does not meet the requirement for directors and officers.

ARTICLE VI
OFFICERS

6.1    The officers of The Club shall be President, Vice President-Business, Vice President-Soccer, Secretary, and Treasurer.

6.2    The offices of President, Vice President-Soccer, and Treasurer shall be elected at the General Membership Meeting of even number years and the offices of Vice President-Business and Secretary shall be elected at the General Membership Meeting of odd number year.  Officers shall take office immediately following the General Membership Meeting they were elected at for a term of two (2) years.

The Board of Directors shall fill vacancies in any office occurring between biannual election meetings through election.

6.3    Any officer may be removed from office by a 2/3 majority vote of the entire Board.

6.4    Duties of the Officers:

The officers shall perform the duties usually pertaining to their respective offices and such other duties as may be required by the Articles of Incorporation, the By-Laws, or duties which may be assigned periodically by the Board.

6.41    President
The President shall preside at all meetings of the General Membership and the Board of Directors.  The President shall appoint chairpersons and members of all standing, special, and ad hoc committees, subject to confirmation by the Board.  He/she shall be an ex-officer member of all committees.  He/she shall represent The Club at the East Central Region of the Wisconsin Youth Soccer Association,  The President will have authority to sign checks for The Club.

6.42   Vice Presidents
The Vice Presidents shall assist the president in the formulating and administering the policies of the Club.  This would include but is not limited to; the maintenance of the NSC Handbook; and serving as the representative of the club at the East Central District meetings.  He/she will perform the duties of the President during the President’s absence.  The Vice President-Business will have authority to sign checks for The Club.

6.42.1    Vice President-Business
The Vice President-Business shall be responsible for the general business aspects of the Club.  This will include contract negotiations, sponsors, and partners (ie. City of Neenah, etc.) of The Club.  Any employees of The Club will report directly to the Vice President-Business, who shall be responsible for setting objectives, providing work direction, and evaluations of employees of the Club in conjunction with the President. 

6.42.2    Vice President-Soccer
The Vice President-Soccer shall be responsible for the daily operations of the Club.  This will include fields and equipment for club teams, programs (Recreation, Classic, Academy, others), schedules, referees, and tournaments.  

6.43    Secretary
The Secretary shall keep the minutes of all General Membership and Board Meetings.  He/she shall issue notices of meetings to members.  He/she shall conduct the correspondence of The Club. 

6.44    Treasurer
The Treasurer shall have charge of the funds of The Club and shall keep records of all revenues and expenses.  He/she shall prepare a financial statement for each General Meeting and Board Meeting.  The Treasurer shall prepare an annual budget.   The Treasure shall close the books following the completion of the fiscal year.

ARTICLE VII
COMMITTEES

The standing committees shall be known as the “Classic Committee”, “Recreation Committee”, “Academy Committee”, “Equipment/Fields Committee”, “Volunteer Committee”, “Scholarship Selection Committee”, “Marketing/Fundraising/Sponsors Committee” and the “Tournament Committee”.  These committees shall consist of officers and directors of The Club, and may include general membership.  Committees will be appointed by the President and will report through the appropriate Board member.

7.1   Classic Committee
This committee shall be responsible for the development and operation of the Classic Program.  This committee will also be responsible for team selections, coach selections, and tryouts.

7.2   Recreation Committee
This committee shall be responsible for the development and operation of the Recreation Program.  This committee will also be responsible for Soccer Saturday or other events for the Recreation Program

7.3    Academy Committee
This committee shall be responsible for the development and operation of the Academy Program.

7.4    Equipment/Fields Committee
This committee shall be responsible for maintaining fields for The Club and issuing and collecting equipment for The Club.  This committee will also be responsible for identifying items needed for operation of The Club.

7.5    Volunteer Committee
This committee shall be responsible for identifying volunteer opportunities for The Club, identifying volunteers, and tracking volunteer hours.

7.6   Scholarship Selection Committee
This committee shall be responsible for evaluating and selecting individuals to receive scholarships.  This committee shall determine scholarship levels, set application deadlines, and set criteria for awarding scholarships.

7.7    Marketing/Fundraising/Sponsor Committee
This committee shall be responsible for identifying and securing sponsors for The Club.  This committee shall also be responsible for marketing The Club and securing donations/funds for use by The Club.

7.8   Tournament Committee
This committee shall assist the tournament director in planning and implementing a tournaments for The Club. 

7.9    Other Committees
The President may create such ad hoc and special committees as may be necessary to the efficient operation of The Club.

ARTICLE VIII
MEETINGS

8.1    There shall be a minimum of at least one (1) General Membership Meetings within the Fiscal Year.   The date of the General Membership Meeting is to be set by the President of The Club that best meets The Club’s needs.

8.2    The Board of Directors shall meet a minimum of once per quarter and may meet more frequently to conduct necessary business. 

8.3    Special meetings shall be called by the President or any three members of the Board and will require a minimum notice of two (2) days to all other officers and directors.

8.4    Quorum: The quorum for General Membership Meetings shall be ten (10) voting members.  The quorum for Board Meetings shall require a minimum of eight (8) directors and/or officers.

8.5 Meetings and votes by Electronic Means

8.5.1 The Board can meet and/or take action by electronic means in accordance with Wisconsin Act 259.

8.5.2 Any action required or permitted to be taken at a board meeting may be taken without a meeting if consent to such action is received in writing from two-thirds of the board members.

8.5.3 Written consent includes electronic communication such as fax, email, or telephone. 

8.5.4 Notice and publication.  The board shall publish on its website any intent to take an action by electronic means no less than 24 hours, or as soon as possible, before such action is taken.  Results will be published no later than 24 hours after the action is except where non-disclosure is allowed by law.

ARTICLE IX
FEES

9.1    The Board of Directors shall determine the fees of The Club. 

9.2    Payment of fees shall be at the time of registration.  

9.3    In case of financial need, scholarships will be available thru The Club.


ARTICLE X
FISCAL YEAR

10.1    The fiscal year of The Club shall commence on August 1st and shall end July 31st of the succeeding year.


ARTICLE XI
AMENDMENTS

11.1    By-laws can be amended with a majority vote of the Board of Directors and approval at a General Membership Meeting.

11.2   All By-law amendments must be introduced at a Board Meeting prior to any General Membership Meeting.

ARTICLE XII
DISPOSITION OF FUNDS

12.1    If the Club is terminated, it shall be the responsibility of the Board of Directors, upon dissolution of The Club, after paying or making provisions for the payment of all the liabilities of The Club, to dispose of all assets of The Club exclusively for the purposes of The Club in such manner, or to such soccer organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under section 501(c) (3) of the Internal revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law), as the Board of Trustees shall determine.  Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of The Club is then located, exclusively for such purposes or to such organization or organizations, of said Court shall determine, which are organized and operated exclusively for such purposes.


ARTICLE XIII
CLUB POLICY HANDBOOK

13.1    The Board of Directors shall develop policies, guidelines, and rules handbooks for the orderly operation of youth soccer activities.